Make the Painting Invoice Template yours
Type your company info and watch the document update. Then email yourself the finished version, ready to print or save as PDF.
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What belongs on a painting invoice
Everything a customer needs to pay you without calling first: your company block with license number, their name and the job address, an invoice number and dates (issued, due, job completed), labor and materials as separate line-item tables, subtotal, tax, deposits already received, and the balance due in the biggest type on the page. Then payment terms, accepted methods, and the late-fee line. This template is that, on one page, fill-in-the-blank.
Line items that get approved instead of questioned
Write labor lines the way the customer experienced the job: "Interior repaint: walls and ceilings, living room, hall, two bedrooms, two coats" beats "painting services." Materials get brand and product per line ("Sherwin-Williams Cashmere, Eggshell, 6 gal") because named products justify their price and vague ones invite the where-did-this-number-come-from call. Keep prep visible as its own labor line when it was significant; customers don't see sanding after the topcoat covers it, so the invoice is where that work exists.
Terms that get you paid faster
Due on receipt is the painter's default, and it collects days faster than Net 30, which is a commercial-account convention, not a residential one. Pair it with the invoice arriving the same day as the final walkthrough, while the wow is fresh and you might still be in the driveway. The sequence that works: walkthrough, fix the punch list, hand over the invoice on the spot or send it before dinner, and collect final payment before the ladder rack is tied down when you can.
Deposits and progress payments (set in your contract) do the heavy lifting on cash flow; the invoice's deposits-received line keeps the running balance honest so the final number is never a surprise.
When the payment is late anyway
Day 3: friendly reminder, assume disorganization. Day 10: the late-fee line you printed starts earning its place in the terms. Day 30: a firmer letter referencing the contract's remedies. The escalation almost never gets past step one when the invoice was clear, the terms were printed, and the walkthrough ended with a happy customer, which is the real collections strategy.
Get paid, then get the next job
The invoice closes this job; the referral opens the next one. The thank-you line on this template asks for it, and the painters who pair it with a same-day review request (and a share link the customer can play with) turn every closed invoice into marketing. And when the next estimate needs closing, Paintviz shows that homeowner their finished rooms in real paint colors at the kitchen table. 14-day free trial.